From :	Mert Perk <MPerk@proman.lu>
To :	KOCHISHVILI Nika (EEAS-TBILISI) <Nino.KOCHISHVILI@eeas.europa.eu>
Subject :	RE: FWC 407-578 - start of assingment
Cc :	CHANTLADZE Ani (EEAS-TBILISI) <Ani.CHANTLADZE@eeas.europa.eu>; Laura Carrasco Macia <laura.carrasco@dt-global.com>; Mariam Darakhvelidze <mdarakhvelidze@moh.gov.ge>; mirela.busic@gmail.com; Natia Nogaideli <nnogaideli@moh.gov.ge>; Paloma Garron Carrillo De Albornoz <paloma.garron@dt-global.com>; Tamar Gabunia <tgabunia@moh.gov.ge>; Trinette Slaa (tslaa@aedes.be) <tslaa@aedes.be>; vanja.nikolac.m@gmail.com; Zaza Bokhua <zbokhua@moh.gov.ge>
Received On :	24.09.2019 09:06

Dear Nika,

We are informed by Paloma that the inception meetings have developed smoothly and that the team is therefore fully briefed on the project needs and challenges, and engage in undertaking their tasks to ensure a successful implementation. In line with the discussions held with Paloma and with the team, we would very much appreciate it if you could confirm the following agreements/views:

- On the issue of the experts’ work during weekends, we understand that an agreement has been reached with the EUD and the beneficiary so that at least for the first two missions weekend days are considered working days, particularly in view of the very tight deadlines up until December. The situation will be reassessed after the first two missions and further requests may be made for the experts to work on weekends while in Georgia. If you could confirm that this is correct we would appreciate it.

- On the use of the reimbursables and in particular the budget lines for ‘local support service’ and ‘workshops’, we noted that no specific pre approval is required before use. Could you confirm?

- On the issue of local support, we understand that it is ok to engage local assistants in supporting the team for tasks necessary to ensure smooth development of the project, i.e. interpretation, translation, workshop organization, etc. No timesheets will be necessary for these local support, only the invoices detailing the services provided.

- Also related to translation, we confirm that in order to ensure an independent translation/interpretation, we are engaging a local company rather than individuals. The company selected comes highly recommended, has worked extensively with donors (including the EC) and can provide the sort of specialized technical translation needed for this project.

- Last but not least, we were hoping that as discussed with Paloma you could confirm that we are registered with the Revenue Authority as VAT exempted so that we can provide this document/information to the local service providers and they can therefore invoice without VAT

If we have missed anything of relevance in the list or if we are not accurate in any of our statements, please let us know.

Thank you for your kind attention, and we look forward to hearing from you.

Kind regards,

MERT PERK	mperk@proman.lu

FWC Coordinator	general	+352 25 46 84 1
www.proman.lu	direct	+352 25 46 84 37

From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: "CHANTLADZE Ani (EEAS-TBILISI)" , "Laura Carrasco Macia" , Mariam Darakhvelidze , "mirela.busic@gmail.com" , Natia Nogaideli , "Paloma Garron Carrillo De Albornoz" , Tamar Gabunia , "Trinette Slaa (tslaa@aedes.be)" , "vanja.nikolac.m@gmail.com" , Zaza Bokhua
Date: 09/23/2019 07:07 AM
Subject: RE: FWC 407-578 - start of assingment

Der Mert,

Thank you for the revised version of agenda. I look forward for the today first introductory meeting.

Regards,

Nika

Nino (Nika) Kochishvili (Mrs)

Programme Officer

EU Delegation to Georgia

38, Nino Chkheidze street

0102 Tbilisi, Georgia

Tel: +995 32 2 943763

Email: nino.kochishvili@eeas.europa.eu

From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Friday, September 20, 2019 4:57 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: CHANTLADZE Ani (EEAS-TBILISI); Laura Carrasco Macia; Mariam Darakhvelidze; mirela.busic@gmail.com; Natia Nogaideli; Paloma Garron Carrillo De Albornoz; Tamar Gabunia; Trinette Slaa (tslaa@aedes.be); vanja.nikolac.m@gmail.com; Zaza Bokhua
Subject: RE: FWC 407-578 - start of assingment

Dear Nika,

As requested, you will find here with the revised agenda for the experts’ mission.

This agenda can be adjusted and detailed after the first meetings.

Best regards,

MERT PERK	mperk@proman.lu

FWC Coordinator	general	+352 25 46 84 1
www.proman.lu	direct	+352 25 46 84 37

From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: "CHANTLADZE Ani (EEAS-TBILISI)" , "Laura Carrasco Macia" , Mariam Darakhvelidze , "mirela.busic@gmail.com" , Natia Nogaideli , "Paloma Garron Carrillo De Albornoz" , Tamar Gabunia , "Trinette Slaa (tslaa@aedes.be)" , "vanja.nikolac.m@gmail.com" , Zaza Bokhua
Date: 09/19/2019 11:21 AM
Subject: RE: FWC 407-578 - start of assingment

Dear Mert,

I thank you very much for this contractive approach and looking forward for the agenda and the meeting with experts!

Best regards,

Nika

From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Thursday, September 19, 2019 1:19 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: CHANTLADZE Ani (EEAS-TBILISI); Laura Carrasco Macia; Mariam Darakhvelidze; mirela.busic@gmail.com; Natia Nogaideli; Paloma Garron Carrillo De Albornoz; Tamar Gabunia; Trinette Slaa (tslaa@aedes.be); vanja.nikolac.m@gmail.com; Zaza Bokhua
Subject: RE: FWC 407-578 - start of assingment

Dear Nika,

Thanks for your explanatory message.

Indeed it seems there is a misunderstanding caused by the ToR. However, no worries. I'll re-analyze the issue and see how we can adapt ourselves accordingly.

Best regards,

MERT PERK	mperk@proman.lu

FWC Coordinator	general	+352 25 46 84 1
www.proman.lu	direct	+352 25 46 84 37

From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk , Natia Nogaideli
Cc: Laura Carrasco Macia , Mariam Darakhvelidze , "mirela.busic@gmail.com" , Paloma Garron Carrillo De Albornoz , Tamar Gabunia , "vanja.nikolac.m@gmail.com" , Zaza Bokhua , "Trinette Slaa (tslaa@aedes.be)" , "CHANTLADZE Ani (EEAS-TBILISI)"
Date: 09/19/2019 11:11 AM
Subject: RE: FWC 407-578 - start of assingment

Dear Mert,

Let me intervene to this correspondence. We at the EUD to Georgia do not consider that according to the ToR the weekends are the working days – we do not accepted the weekends as working days except the cases when beneficiary institution requests it. It is pity that this question raised only now, very close to the 1^st mission starting date as we could clarify it at earlier stage. It also contradicts the SIEA 2018- guidelines, global terms of reference and general conditions. Thus please reschedule the agenda accordingly. Please also note that travel days are not considered as working days.

Thank you for understanding and forward for the agenda,

Nika

Nino (Nika) Kochishvili (Mrs)
Programme Officer
EU Delegation to Georgia
38, Nino Chkheidze street
0102 Tbilisi, Georgia
Tel: +995 32 2 943763
Email: nino.kochishvili@eeas.europa.eu

From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Thursday, September 19, 2019 12:52 PM
To: Natia Nogaideli
Cc: Laura Carrasco Macia; Mariam Darakhvelidze; mirela.busic@gmail.com; KOCHISHVILI Nika (EEAS-TBILISI); Paloma Garron Carrillo De Albornoz; Tamar Gabunia; vanja.nikolac.m@gmail.com; Zaza Bokhua; Trinette Slaa (tslaa@aedes.be)
Subject: RE: FWC 407-578 - start of assingment

Dear Ms Nogaideli,

Thank you for your feedback on the mission agenda.

With regard to the weekend days, we would like to draw your attention that according to the Terms of Reference, weekends are working days. During the tendering phase it was clarified that no home based work is allowed (clarification 1), and the mission dates provided in the Terms of Reference coincide exactly with the number of working days allocated to the experts. Therefore, weekend days in Georgia must be working days to be devoted to drafting. Our methodology and work plan were therefore drafted on this same principle, considering weekend days as working days.

We remain available for any additional information you may require.

Best regards,

MERT PERK	mperk@proman.lu

FWC Coordinator	general	+352 25 46 84 1
www.proman.lu	direct	+352 25 46 84 37

From: Natia Nogaideli
To: Mert Perk , "KOCHISHVILI Nika (EEAS-TBILISI)"
Cc: Laura Carrasco Macia , "lot4@proman.lu" , "mirela.busic@gmail.com" , "vanja.nikolac.m@gmail.com" , "Paloma Garron Carrillo De Albornoz" , Zaza Bokhua , Tamar Gabunia , "Mariam Darakhvelidze"
Date: 09/19/2019 08:48 AM
Subject: RE: FWC 407-578 - start of assingment

Dear Merk,

Thank you for your email.

Also, I would want to draw your attention to one part of agenda. The agenda contains 22,28 and 29 September which happen to be weekend days. I offer my apologies, but these days cannot be considered as work days. Therefore, I kindly ask you to take this issue into account and make necessary changes to the agenda. Thank you for your help.

Kind regards,

Natia Nogaideli

From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Wednesday, September 18, 2019 7:28 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: Laura Carrasco Macia; lot4@proman.lu; Natia Nogaideli; mirela.busic@gmail.com; vanja.nikolac.m@gmail.com; Paloma Garron Carrillo De Albornoz
Subject: RE: FWC 407-578 - start of assingment

Dear Nika,

You may find attached the agenda.

Also I would like to tell you that our colleague Paloma Garron (in cc) will participate in the inception meetings next week.
She knows the country and she'll make sure that the logistical needs are properly understood and organised for the benefit of our expert team at the beginning of the assignment.

Secondly, please note that I copied personal email addresses of our team members. I'd be glad if you can use those for future communications.

And we remain at your disposal for further arrangements.

Best regards,

MERT PERK	mperk@proman.lu

FWC Coordinator	general	+352 25 46 84 1
www.proman.lu	direct	+352 25 46 84 37

From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk , Laura Carrasco Macia , Natia Nogaideli
Cc: "lot4@proman.lu" , "Mirela.Busic@miz.hr" , "Vanja.Nikolac@miz.hr"
Date: 09/18/2019 08:36 AM
Subject: RE: FWC 407-578 - start of assingment

Dear colleagues,

I would be grateful if you update me on the agenda for the experts for their 1^st mission starting next week. Please note that on Friday, 20 September I am on mission outside Tbilisi and do not have access to emails.

Thank you and looking forward for your reply,

Nika

Nino (Nika) Kochishvili (Mrs)
Programme Officer
EU Delegation to Georgia
38, Nino Chkheidze street
0102 Tbilisi, Georgia
Tel: +995 32 2 943763
Email: nino.kochishvili@eeas.europa.eu

From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Thursday, September 12, 2019 2:44 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: lot4@proman.lu; Natia Nogaideli; Mirela.Busic@miz.hr; Vanja.Nikolac@miz.hr; Laura Carrasco Macia
Subject: RE: FWC 407-578 - start of assingment

Dear Nika,

I've just received a confirmation from team members.

They are available to start working on the 23rd as requested.

For your information, I also copy our team members and my colleague Laura, from DT Global who provides the full team.

Regarding the first meeting, we will discuss it with the team and then I'll inform you accordingly.

Best,

MERT PERK	mperk@proman.lu

FWC Coordinator	general	+352 25 46 84 1
www.proman.lu	direct	+352 25 46 84 37

From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: "lot4@proman.lu" , Natia Nogaideli
Date: 09/12/2019 12:21 PM
Subject: RE: FWC 407-578 - start of assingment

Dear Mert,

As time is approaching us, I would like to get update regarding availability of experts, as well as would appreciate to get the 1^st draft of agenda. Please note that on 23 September I am available in the first part of the day: from 9:30 to11:00, and in the afternoon from 12:00 to 14:00.

I look forward for your prompt reply,

Nika

From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Wednesday, September 04, 2019 12:22 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: lot4@proman.lu; Natia Nogaideli
Subject: RE: FWC 407-578 - start of assingment

Dear Nika,

Thanks for your message.

The new commencement date is fine with us.

As proposed in the offer, the first trip to Georgia was covering 2 weeks.

To this end, we will discuss and confirm the exact dates of the first mission in a skype meeting to be held this afternoon and accordingly I'll get back to you and Ms Nogaideli in order to set the meeting agenda.

Kind regards,

MERT PERK	mperk@proman.lu

FWC Coordinator	general	+352 25 46 84 1
www.proman.lu	direct	+352 25 46 84 37

From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: "lot4@proman.lu" , Natia Nogaideli
Date: 09/04/2019 09:20 AM
Subject: RE: FWC 407-578 - start of assingment

Dear Mert,

I am back form leave and happy to see that contract has be already countersigned the. Beneficiary also confirmed their availability from 20^th Setpmber0nwards. Provided that 20th September is Friday, we would recommend to start mission/meetings from 23 September onwards. Please be aware that Ms Natia Nogaideli (in copy of this correspondence) will be the daily contact point for the experts from the Beneficiary side. I suggest to hold the first introductory with the experts in the EUD Delegation on 23 September morning , followed by the meetings at the beneficiary ministry.

I am at your disposal for any questions you may have regarding the contract,

Look forward for your feedback,

Nika

Nino (Nika) Kochishvili (Mrs)
Programme Officer
EU Delegation to Georgia
38, Nino Chkheidze street
0102 Tbilisi, Georgia
Tel: +995 32 2 943763
Email: nino.kochishvili@eeas.europa.eu