Dear Mert,
Thank you for your email. We definitely shall discuss the assignments respecting the working days allocated for the experts under the ToR. Please confirm
that suggested earlier timing for the introductory meeting at the EUD: 23 September 10 a.m at -Nino Chkheidze street 38.
Looking forward for your prompt reply,
Nika
From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Thursday, September 19, 2019 5:16 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: CHANTLADZE Ani (EEAS-TBILISI); Laura Carrasco Macia; Mariam Darakhvelidze; mirela.busic@gmail.com; Natia Nogaideli; Paloma Garron Carrillo De Albornoz; Tamar Gabunia; Trinette Slaa (tslaa@aedes.be); vanja.nikolac.m@gmail.com; Zaza Bokhua
Subject: RE: FWC 407-578 - start of assingment
Dear Nika,
We thank you for your feedback though the situation is rather puzzling. The issue is that if the only allowed working days are in the field (according to clarification 1), then
with the mission dates stated on page 8 of the Terms of Reference it is impossible to do the minimum of 140 working days for the TL and 110 for the KE2 as per page 5 of the ToR. If the calendar of the missions is as per the ToR, and experts are not allowed
to work at home, then the number of working days that can be fit in that calendar is notoriously smaller than the foreseen 140 and 110.
As a compromised solution, during this first mission we could propose a revised agenda in which the weekends are not working days. Since a representative of the Consortium will attend
the inception meetings (Paloma Garrón, in cc, FWC Project Manager), this issue can be further discussed with the EUD and the Ministry so that a solution can be found to the impossibility explained above (to fit 140/110 working days in 140/110 calendar days
in the field).
Best regards,
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MERT PERK
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FWC Coordinator
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+352 25 46 84 1
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+352 25 46 84 37
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From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: "CHANTLADZE Ani (EEAS-TBILISI)"
Date: 09/19/2019 11:21 AM
Subject: RE: FWC 407-578 - start of assingment
Dear Mert,
I thank you very much for this contractive approach and looking forward for the agenda and the meeting with experts!
Best regards,
Nika
From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Thursday, September 19, 2019 1:19 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: CHANTLADZE Ani (EEAS-TBILISI); Laura Carrasco Macia; Mariam Darakhvelidze; mirela.busic@gmail.com; Natia Nogaideli; Paloma Garron Carrillo De Albornoz; Tamar Gabunia; Trinette Slaa (tslaa@aedes.be); vanja.nikolac.m@gmail.com; Zaza Bokhua
Subject: RE: FWC 407-578 - start of assingment
Dear Nika,
Thanks for your explanatory message.
Indeed it seems there is a misunderstanding caused by the ToR. However, no worries. I'll re-analyze the issue and see how we can adapt ourselves accordingly.
Best regards,
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MERT PERK
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FWC Coordinator
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+352 25 46 84 1
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From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: Laura Carrasco Macia
Date: 09/19/2019 11:11 AM
Subject: RE: FWC 407-578 - start of assingment
Dear Mert,
Let me intervene to this correspondence. We at the EUD to Georgia do not consider that according to the ToR the weekends are the working days – we do not accepted the weekends as
working days except the cases when beneficiary institution requests it. It is pity that this question raised only now, very close to the 1st mission starting date as we could clarify it at earlier stage. It also contradicts the SIEA 2018- guidelines,
global terms of reference and general conditions. Thus please reschedule the agenda accordingly. Please also note that travel days are not considered as working days.
Thank you for understanding and forward for the agenda,
Nika
Nino (Nika) Kochishvili (Mrs)
Programme Officer
EU Delegation to Georgia
38, Nino Chkheidze street
0102 Tbilisi, Georgia
Tel: +995 32 2 943763
Email:
nino.kochishvili@eeas.europa.eu
From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Thursday, September 19, 2019 12:52 PM
To: Natia Nogaideli
Cc: Laura Carrasco Macia; Mariam Darakhvelidze; mirela.busic@gmail.com; KOCHISHVILI Nika (EEAS-TBILISI); Paloma Garron Carrillo De Albornoz; Tamar Gabunia; vanja.nikolac.m@gmail.com; Zaza Bokhua; Trinette Slaa (tslaa@aedes.be)
Subject: RE: FWC 407-578 - start of assingment
Dear Ms Nogaideli,
Thank you for your feedback on the mission agenda.
With regard to the weekend days, we would like to draw your attention that according to the Terms of Reference, weekends are working days. During the tendering phase it was clarified
that no home based work is allowed (clarification 1), and the mission dates provided in the Terms of Reference coincide exactly with the number of working days allocated to the experts. Therefore, weekend days in Georgia must be working days to be devoted
to drafting. Our methodology and work plan were therefore drafted on this same principle, considering weekend days as working days.
We remain available for any additional information you may require.
Best regards,
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MERT PERK
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FWC Coordinator
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general
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+352 25 46 84 1
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From: Natia Nogaideli
To: Mert Perk
Cc: Laura Carrasco Macia
Date: 09/19/2019 08:48 AM
Subject: RE: FWC 407-578 - start of assingment
Dear Merk,
Thank you for your email.
Also, I would want to draw your attention to one part of agenda. The agenda contains 22,28 and 29 September which happen to be weekend days. I offer
my apologies, but these days cannot be considered as work days. Therefore, I kindly ask you to take this issue into account and make necessary changes to the agenda. Thank you for your help.
Kind regards,
Natia Nogaideli
From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Wednesday, September 18, 2019 7:28 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: Laura Carrasco Macia; lot4@proman.lu; Natia Nogaideli; mirela.busic@gmail.com; vanja.nikolac.m@gmail.com; Paloma Garron Carrillo De Albornoz
Subject: RE: FWC 407-578 - start of assingment
Dear Nika,
You may find attached the agenda.
Also I would like to tell you that our colleague Paloma Garron (in cc) will participate in the inception meetings next week.
She knows the country and she'll make sure that the logistical needs are properly understood and organised for the benefit of our expert team at the beginning of the assignment.
Secondly, please note that I copied personal email addresses of our team members. I'd be glad if you can use those for future communications.
And we remain at your disposal for further arrangements.
Best regards,
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MERT PERK
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FWC Coordinator
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general
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+352 25 46 84 1
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direct
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+352 25 46 84 37
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From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: "lot4@proman.lu"
Date: 09/18/2019 08:36 AM
Subject: RE: FWC 407-578 - start of assingment
Dear colleagues,
I would be grateful if you update me on the agenda for the experts for their 1st mission starting next week. Please note that on Friday, 20 September I am on mission
outside Tbilisi and do not have access to emails.
Thank you and looking forward for your reply,
Nika
Nino (Nika) Kochishvili (Mrs)
Programme Officer
EU Delegation to Georgia
38, Nino Chkheidze street
0102 Tbilisi, Georgia
Tel: +995 32 2 943763
Email:
nino.kochishvili@eeas.europa.eu
From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Thursday, September 12, 2019 2:44 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: lot4@proman.lu; Natia Nogaideli; Mirela.Busic@miz.hr; Vanja.Nikolac@miz.hr; Laura Carrasco Macia
Subject: RE: FWC 407-578 - start of assingment
Dear Nika,
I've just received a confirmation from team members.
They are available to start working on the 23rd as requested.
For your information, I also copy our team members and my colleague Laura, from DT Global who provides the full team.
Regarding the first meeting, we will discuss it with the team and then I'll inform you accordingly.
Best,
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MERT PERK
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FWC Coordinator
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general
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+352 25 46 84 1
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direct
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+352 25 46 84 37
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From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: "lot4@proman.lu"
Date: 09/12/2019 12:21 PM
Subject: RE: FWC 407-578 - start of assingment
Dear Mert,
As time is approaching us, I would like to get update regarding availability of experts, as well as would appreciate to get the 1st draft of agenda. Please note that
on 23 September I am available in the first part of the day: from 9:30 to11:00, and in the afternoon from 12:00 to 14:00.
I look forward for your prompt reply,
Nika
From: Mert Perk [mailto:MPerk@proman.lu]
Sent: Wednesday, September 04, 2019 12:22 PM
To: KOCHISHVILI Nika (EEAS-TBILISI)
Cc: lot4@proman.lu; Natia Nogaideli
Subject: RE: FWC 407-578 - start of assingment
Dear Nika,
Thanks for your message.
The new commencement date is fine with us.
As proposed in the offer, the first trip to Georgia was covering 2 weeks.
To this end, we will discuss and confirm the exact dates of the first mission in a skype meeting to be held this afternoon and accordingly I'll get back to you and Ms Nogaideli in order to set the meeting agenda.
Kind regards,
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MERT PERK
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FWC Coordinator
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general
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+352 25 46 84 1
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direct
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+352 25 46 84 37
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From: "KOCHISHVILI Nika (EEAS-TBILISI)"
To: Mert Perk
Cc: "lot4@proman.lu"
Date: 09/04/2019 09:20 AM
Subject: RE: FWC 407-578 - start of assingment
Dear Mert,
I am back form leave and happy to see that contract has be already countersigned the. Beneficiary also confirmed their availability from 20th Setpmber0nwards. Provided that 20th September is Friday, we would recommend to start mission/meetings
from 23 September onwards. Please be aware that Ms Natia Nogaideli (in copy of this correspondence) will be the daily contact point for the experts from the Beneficiary side. I suggest to hold the first introductory with the experts in the EUD Delegation
on 23 September morning , followed by the meetings at the beneficiary ministry.
I am at your disposal for any questions you may have regarding the contract,
Look forward for your feedback,
Nika
Nino (Nika) Kochishvili (Mrs)
Programme Officer
EU Delegation to Georgia
38, Nino Chkheidze street
0102 Tbilisi, Georgia
Tel: +995 32 2 943763
Email: nino.kochishvili@eeas.europa.eu